Standing Orders for Head and Heart CIC (H&H)

Date: 20/05/2026

Governance Processes

The current Standing Orders shall be published publicly on the H&H GitHub repository.

Any amendments to the Standing Orders will be documented on the H&H GitHub repository, with a clear explanation of the reasons for the change.

The definitive version of all public governance documents will be available at https://github.com/head-and-heart-cic/public/tree/main/governance

The definitive version of all internal governance documents will be maintained securely at https://github.com/head-and-heart-cic/internal-governance

Third parties with a legitimate reason to review the governance of Head and Heart CIC may request time‑limited, read‑only access to https://github.com/head-and-heart-cic/internal-governance

For convenience, a non‑authoritative copy of the current Standing Orders will be maintained on the H&H website at https://headandheart.info/standing-orders

Mission-Focused Activity Rules

The director will keep an ongoing log of hours spent on H&H business, categorised as follows:

• Mission-focused – Activities that primarily deliver H&H’s defined Objects as defined in the Articles of Association;
• Beneficiary-focused – Other activities that directly benefit individuals, charities, community groups, Community Interest Companies, or small private enterprises;
• Company-focused – Activities that primarily benefit the Company itself, such as administration and compliance;
• Externally-focused – Activities that primarily benefit external organisations or networks rather than H\&H or its beneficiaries;
• Other commercial activity – Work undertaken on a commercial basis that supports the CIC’s sustainability but does not directly deliver community benefit.

The director will record which activities are considered to be on-contract for the purposes of calculating remuneration.

The annual returns to the Office of the Regulator of Community Interest Companies will include (in addition to the information required by the standard CIC annual reporting framework):

1. A breakdown of hours of activity spent on each category during the previous year, with explanations for time spent on beneficiary-focused activities, externally-focused activities and other commercial activities.
2. A breakdown of hours of activity treated as on-contract for the purposes of director remuneration, with justification for the remuneration claimed for any activity that is not mission-focused.

Sustainable Remuneration Rules

The director will not treat any hours as being on-contract until H&H has accumulated reserves of £800 from earned income.

When this threshold is first reached, the maximum number of on-contract hours that the director may claim in the following four-week period will be set so that the director remuneration will be less than 50% of the available cash reserves, to a maximum of 150 hours.

At the end of each four-week period, the maximum number of on-contract hours that the director may claim in the following four-week period will be set so that the director remuneration will be less than 50% of the available cash reserves, to a maximum of 150 hours.

Note: During the initial growth phase, only mission-focused activities can be treated as on-contract.